Privacy Policy

1. Introduction

Taneja Helix One Inc. (“Company,” “we,” “our,” or “us”) operates a payroll management platform (“Platform”) that enables employers to generate payslips, tax documents (W-2, T-4), and payroll reporting.

We are committed to protecting the privacy and security of personal information entrusted to us. This Privacy Policy explains how we collect, use, disclose, and safeguard information in connection with our payroll services.

2. Scope

This Privacy Policy applies to:

• Employers using our payroll software

• Employees and contractors whose payroll data is processed

• Website visitors

We act as:

• Data Processor / Service Provider for employee payroll data (on behalf of employer clients)

• Data Controller for employer account information and website data

3. Information We Collect

A. Employer Information

• Legal business name

• Business address

• EIN / Business Number

• Payroll configuration details

• Contact information (name, email, phone)

B. Employee & Contractor Payroll Data

Collected on behalf of employer clients:

• Full legal name

• Address

• Email

• Social Security Number (SSN) / Social Insurance Number (SIN)

• Tax withholding details

• Salary, wages, bonuses

• Payroll deductions

• Employment status

• Tax document data (W-2, T-4)

C. Technical Information

• IP address

• Browser type

• Device information

• Log files

• Usage analytics

  
  

4. How We Use Information

We use collected information to:

• Generate payslips and payroll records

• Produce tax documents (W-2, T-4)

• Generate payroll CSV exports

• Maintain system security and fraud prevention

• Provide customer support

• Improve platform functionality

• Comply with legal and regulatory obligations

We do not sell personal information.

5. Legal Basis for Processing (Canada & US)

Where applicable, we process data under:

• Contractual necessity (payroll services agreement)

• Legal obligation (tax compliance requirements)

• Legitimate interest (security, fraud prevention, system improvement)

For Canadian users, processing complies with PIPEDA.
For U.S. users, we comply with applicable federal and state privacy laws.

6. Data Sharing & Disclosure

We may share information with:

• Tax authorities (IRS, CRA, state/provincial agencies)

• Cloud infrastructure providers

• Security and hosting vendors

• Professional advisors (legal, compliance)

We require all service providers to maintain appropriate confidentiality and security standards.

We do not sell or rent personal information.

7. Cross-Border Data Transfers

Your information may be stored or processed in:

• United States

• Canada

• Other jurisdictions where our infrastructure providers operate

When transferring data across borders, we implement appropriate safeguards to ensure lawful and secure handling.

8. Data Security

We implement industry-standard safeguards including:

• Encryption in transit (TLS/HTTPS)

• Encryption at rest

• Role-based access controls

• Audit logging

• Secure authentication mechanisms

• Regular security monitoring

While we implement strong security controls, no system is 100% secure.

9. Data Retention

We retain payroll data:

• As long as required to provide services

• As required by tax and employment laws

• As requested by employer clients

Employers may request data export before account termination.

10. Your Rights

Depending on your jurisdiction, you may have rights to:

• Access personal data

• Correct inaccurate information

• Request deletion (subject to legal requirements)

• Withdraw consent (where applicable)

• Request data portability

Employees should direct most data requests to their employer first, as employers are the data controller for payroll records.

11. Children’s Privacy

Our services are not directed to individuals under 18 years of age.

12. Changes to This Policy

We may update this Privacy Policy periodically. Changes will be posted on this page with an updated effective date.

13. Contact Information

If you have questions about this Privacy Policy, contact:

Taneja Helix One Inc.
Email: contact@payspherecapital.com
Address:
1000 N. West Street
STE 1200
Wilmington
DE - 19801